Purchase orders
I want to raise a purchase order
If your organisation purchases learning through a purchase order, a few clear details at the start will help us connect the order, invoice and learner access correctly.
What should the purchase order include?
Please include as much of the following information as your organisation has available.
What you are purchasing
The name of the course, workshop or learning package.
Number of learners
Include learner names and individual email addresses where these are already known.
Organisation details
The organisation responsible for payment and the correct invoice address.
Your purchase order number
Include the PO reference that your finance team needs to see on the invoice.
Finance contact
Please include the appropriate finance or procurement contact if there is somebody we may need to liaise with.
Any specific requirements
Tell us if your organisation requires particular invoice wording, references or supporting information.
Please avoid creating a second paid booking
If your organisation is arranging payment through a purchase order, learners should not also purchase the same course individually.
Keeping the purchase order and learner details together helps us avoid duplicate payments and makes it easier to connect people with their learning.
Is the purchase order for several learners?
If you are arranging learning for a group or whole team, it may be easier to use the group booking route rather than creating each booking separately.
Need to confirm the cost first?
Check the relevant course information and our Fees and Funding page before your organisation raises the purchase order.
Has the payment already been made by BACS?
If money has already been transferred and you need us to match the payment to a booking or invoice, use the BACS payment help page instead.
Are you from finance or procurement?
We have brought together the most useful payment and procurement routes on one page for finance colleagues.
Need supplier information or something specific?
If your organisation needs information that is not covered here, tell us what your finance or procurement process requires and we will make sure your question reaches the right person.